Conditions of participation and privacy notice

This Participation and privacy Information (hereinafter collectively referred to as the “Terms of Participation”) apply to participation in our competitions, contents, raffles, prize-draws or sweepstakes (hereinafter referred to as “Competitions”) referring to these Terms of Participation .

The terms and conditions of participation contain conditions, including rules for participation, information on prizes and on the processing of participants’ data and their rights of objection and withdrawal. The terms used are not gender-specific.

Table of contents

• Introduction
• Organization
• Definitions of Terms
• Age Restriction
• Territorial Restriction
• Further Criteria for Eligibility
• Information on Prizes
• Notification of Winners and Entitlement to a Prize Further Information on Prizes
• Participants’ Responsibility
• Use of the Competition Entries Information on Warranty and Liability Subscription to the Newsletter Privacy Information

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Organization

Nils Schnell MOWOMIND GbR – Hahnemannstraße 6, 20249 Hamburg Germany

Legal information: contact@modernworkaward.com

Definitions of Terms

The term “content” used in the following refers to all content uploaded, entered or otherwise communicated by entrants in the context of the competition as well as information such as photos, graphics, videos, texts, comments or information about places and persons. The personal terms used, such as “participant”, are not gender- specific.

Age Restriction

Participation is only possible from the age of 18.

Territorial Restriction

Participation is subject to your having you domicile, office or being permanently resident in the region(s) listed below:

Participation is possible worldwide.

Further Criteria for Eligibility

The following entry requirements and restrictions apply to our competition:

Exclusion of employees and other Involved Parties: Excluded from participation are our employees as well as cooperation partners and employees of cooperation partners (hereinafter collectively referred to as “Involved Parties”) who are or were involved in the creation or execution of this competition, as well as their close relatives, insofar as they were or should have been aware of the aforementioned involvement of the Involved Parties in the competition.

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Applications: Participation in the competition requires the submission or upload of contributions according to the competition announcement.

Submission: Participation in the competition requires the submission or sending of the required entry card.

Information on Prizes

In the following, we inform the participants about the prizes and their modalities.

You can win:

The winners in the different categories will win an Award and will get the recognition via the Modern Work Award website as well as via social media. The winners get a digital seal which you can use for your website and all your other activities. 

Determination of Winners: The winners will be selected by a jury. The Jury will select the winners for the award.

The organization team will pre-select a list for the jury on which they will come the decisions about who will win the award.

Notification of Winners and Entitlement to a Prize

Winners will be notified in a timely manner through the specified contact channel (e.g., email or social network messaging if specified or if the competition is held within the network).

Participants may be asked to provide feedback and pick up or otherwise claim prizes within a time limit. In the event of inability to comply, please contact us so that we can make an alternative appointment, if possible and reasonable.

The participants are responsible for the correctness of the contact data provided. If winners cannot be notified due to incomplete or incorrect contact data, the prize is forfeited.

It is not possible to pay out the prizes in cash, in kind, which may be exchanged or transferred to other persons, subject to other information or agreements.

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Number of weeks within which winners must respond to the winning notification: Two weeks

Information on feedback and/or claiming prizes:

Winners must respond latest 2 weeks after winning the award and provide with additional pictures for social media statements if needed.

Further Information on Prizes

Please note the additional information on prizes

Exclusion of Transfer and Payout of Prizes.: It is not possible to pay out the profits in cash or in the form of other assets, or to exchange or transfer them to other persons.

Participants’ Responsibility

We are not responsible for the behaviour and the content published by the participants within the context of the competition and do not adopt it as our own. Furthermore, we are not obliged to review the contents, but reserve the right to reverse their publication if there are sufficient indications that the contents violate legal requirements, official prohibitions, the rights of third parties or morality.

Exclusion in the Event of Misuse: We reserve the right, at any time and without notice, to exclude any entrant who, without express permission, uses multiple email addresses, social media accounts or the like to increase their chances of winning, technically manipulates the competition or the operation of the game, or otherwise violates these Terms of Participation or the law, from participating in the competition, subject to reasonable criteria.

No Bothering of other Persons: The participants may not bother other persons within the context of the competition. For example, any messaging, forwarding or sharing functions may not be used to send messages if it is likely that the recipient will not wish to receive them.

Exclusion of participation intermediaries: The participation of competition or sweepstake agents and other automatically generated mass participation procedures is expressly excluded and will not be taken into account when determining the winner of the competition.

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Exclusion of Click Generators and Similar Mass Voting Methods: Prohibited manipulations include the use of “click workers”, click generators, the acquisition of voting numbers and likes or comparable services. Especially in the event of complaints from other participants, we must intervene in such cases to protect other participants and their fair chances of winning.

We make decisions on exclusion to an appropriate extent on the basis of objective criteria and indications, such as the rapid increase in a vote within a very short period of time. In the event of exclusion, prizes and benefits may also be subsequently disallowed and reclaimed.

Responsibility for Content: The participants must ensure that they have the necessary rights of use to the content and that the reproduction, public accessibility or processing of the content by us and by the persons commissioned by us does not violate statutory provisions, morality and/or the rights of third parties.

In particular, if photos or videos show other persons in addition to the participants, their submission is only permitted with the consent of the third party(s) and the personal and data protection rights of third parties are not violated.

Indemnification: If claims are made against us due to inadmissible content or violations of the law or these Terms of Participation for which violations participants are responsible, the participants shall indemnify us from the claims within the scope of their degree of responsibility upon first request and support us in defending the claims. The exemption shall cover the necessary legal expenses.

Use of the Competition Entries

For the purposes of coverage of the competition, its promotion or presentation of the entries and winners by us or by third parties in online media (e.g. on websites and in social media) or in print media, the participants grant us the non-exclusive right, free of charge, unlimited in time and place, to reproduce, distribute and make publicly accessible the entries they have made available to us in the context of the competition, to modify them, while safeguarding the personal rights of the participants, and to transfer the exercise of these rights to commissioned third parties, such as technical service providers. The statutory revocation rights remain unaffected.

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Granting of Rights for Commercial Use of the Winning Entries: Participants also grant us the irrevocable, perpetual, worldwide, royalty-free and transferable right, without obligation to attribute their name, to use their contributions for editorial and commercial purposes (e.g. purposes of advertising or selling) in digital media (including social/mobile media), in print or broadcast formats (e.g. podcast, videocast, air broadcast), in physical form (e.g. displays), and to reproduce,

process, publish, make publicly accessible, transmit, combine with other works or parts of works (e.g. with picture, video or sound recordings), edit, change in format, translate or legally transfer to third parties or grant the aforementioned rights to third parties, while preserving the personal rights of the participants.

This transfer of rights also extends to the rights to use images of persons, objects or other motives, insofar as the participants can freely exercise these rights. If

participants cannot exercise these rights, they shall inform us accordingly.

Furthermore, the participants agree to sign a further, separate, legally admissible and appropriate agreement with regard to the aforementioned granting of rights at our request.

The participants assure that they are entitled to exercise the aforementioned rights. The above rights are granted on a non-exclusive basis.

Only entries submitted in accordance with these conditions will be considered for the competition.

Names and privacy

The names of participants may be publicly disclosed by us or by third parties in online media (e.g. on websites and in social media) or in print media in connection with the competition or presentation of entries and winners. Participants may object to this at any time.

Information on Warranty and Liability

We would like to point out that the competition and the prizes are voluntary services on our part, which are not subject to the same scope of guarantee and liability as, for example, the purchase of such prizes independent of the competition.

Warranty limitations for Prizes: We shall not be liable, subject to our own fault in accordance with the provisions of the liability notices in these conditions of participation, for goods and services won which are not offered on the market by ourselves. In all other respects, the warranty and guarantee conditions of the respective providers of the items and services shall apply, provided that these do not restrict the participants and can be transferred by us to the participants.

Termination or Restriction of the Competition: We would like to point out that the availability and function of the competition can only be guaranteed within the scope of reasonability for us and the participants. The competition may be terminated by us at any time, in particular due to external circumstances and constraints. External circumstances and constraints include, but are not limited to, technical problems, legal changes or mandatory measures by third parties beyond our control.

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Differences of Prizes: The prizes shown in the description of the competition may differ from the goods or services presented to the winners, provided that they are equivalent in terms of the prizes described from the point of view of an average participant. According to this, deviations in model, color, locality, etc. may exist.

Notice of Liability: The following disclaimers and limitations of liability shall apply to our liability for damages, notwithstanding the other statutory conditions for claims.

Insofar as our liability is excluded or limited, this shall also apply to the personal liability of our employees, representatives and vicarious agents. We shall be liable for the slightly negligent breach of essential obligations, the breach of which endangers the achievement of the purpose of the contract, or for the breach of obligations, the fulfilment of which is essential for the proper performance of the competition and on the compliance with which the contracting parties regularly rely (so-called cardinal obligations). In this case, however, we shall only be liable for the foreseeable damage typical of the respective legal realtionship. We shall not be liable for the slightly negligent breach of obligations other than those specified in the preceding sentences. We shall be liable without limitation if the cause of the damage is based on intent or gross negligence. In the case of grossly negligent breach of duty by our vicarious agents, the aforementioned restrictions to the slightly negligent breach of essential obligations shall apply .

The above limitations of liability shall not apply in the event of injury to life, limb or health, in the event of a defect following the granting of quality guarantees for the quality of a product and in the event of fraudulently concealed defects. The liability according to the product liability law remains unaffected.

Legal Recourse: There is no legal recourse with regard to the drawing of the winners and any evaluation of the entries submitted in the competition.

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Subscription to the Newsletter

We send newsletters, e-mails and other electronic notifications containing advertising information (hereinafter referred to as “newsletters”) only with the consent of the recipient or a legal permission. Insofar as the contents of the newsletter are specifically described within the framework of registration, they are decisive for the consent of the user. Otherwise, our newsletters contain information about our services and us.

In order to subscribe to our newsletters, it is generally sufficient to enter your e- mail address. We may, however, ask you to provide a name for the purpose of contacting us personally in the newsletter or to provide further information if this is required for the purposes of the newsletter.

The registration to our newsletter takes place in general in a so-called Double-Opt-In procedure. This means that you will receive an e-mail after registration asking you to confirm your registration. This confirmation is necessary so that no one can register with external e-mail addresses.

The registrations for the newsletter are logged in order to be able to prove the registration process according to the legal requirements. This includes storing the login and confirmation times as well as the IP address. Likewise the changes of your data stored with the dispatch service provider are logged.

We may store the unsubscribed email addresses for up to three years based on our legitimate interests before deleting them to provide evidence of prior consent. The processing of these data is limited to the purpose of a possible defense against claims. An individual deletion request is possible at any time, provided that the former existence of a consent is confirmed at the same time. In the case of an obligation to permanently observe an objection, we reserve the right to store the e- mail address solely for this purpose in a blacklist.

The sending of the newsletter is based on the consent of the recipients or, if consent is not required, on the basis of our legitimate interests in direct marketing. Insofar as we engage a service provider for sending e-mails, this is done on the basis of our legitimate interests. The registration procedure is recorded on the basis of our legitimate interests for the purpose of demonstrating that it has been conducted in accordance with the law.

Performance measurement: The newsletters contain a so-called “web-beacon”, i.e. a pixel-sized file, which is retrieved from our server when the newsletter is opened or, if we use a mailing service provider, from its server. Within the scope of this retrieval, technical information such as information about the browser and your system, as well as your IP address and time of retrieval are first collected.

This information is used for the technical improvement of our newsletter on the basis of technical data or target groups and their reading behaviour on the basis of their retrieval points (which can be determined with the help of the IP address) or access times. This analysis also includes determining whether newsletters are opened, when they are opened and which links are clicked. For technical reasons, this information can be assigned to the individual newsletter recipients. It is, however, neither our endeavour nor, if used, that of the shipping service provider to observe individual users. The evaluations serve us much more to recognize the reading habits of our users and to adapt our content to them or to send different content according to the interests of our users.

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Privacy Information

We process the personal data of participants in We process personal data of participants in competitions, contents, raffles, prize-draws or sweepstakes

(hereinafter referred to as “competitions”) only in compliance with the relevant data protection regulations and if the processing is necessary for the provision, execution and handling of the competition (Article 6 (1) (b) GDPR), the participants have consented to the processing (Article 6 (1) (a) GDPR) or the processing serves our legitimate interests (e.g. in the security of the competition or the protection of our interests against misuse by possible recording of IP addresses when submitting entries to the competition according to (Article 6 (1) (f) GDPR).

The participant’s data will only be transmitted to other parties if this is necessary for the execution of the sweepstakes and competitions (e.g. for the purpose of sending prizes) or if a participant has consented to the transmission.

In the context of the competition, we inform the participants which of their data are required for participation.

The data of the participants will be deleted as soon as the competition has ended and the data is no longer required to inform the winners or because questions about the competition can be expected. In general, the data of the participants will be deleted at the latest 6 months after the end of the competition. Winners’ data can be retained for a longer period of time, e.g. in order to answer questions about the prizes or to fulfil the prizes; in this case, the retention period depends on the type of prize and is up to three years for items or services, e.g. in order to be able to process warranty claims. Furthermore, the participants’ data may be stored for longer, e.g. in the form of coverage of the competition in online and offline media.

Insofar as data was collected for other purposes as part of the competition, its processing and storage period shall be governed by the privacy information for this use (e.g. in the case of registration for a newsletter as part of a competition).

If we process your data or provide additional information on the processing of your data, we will provide a link to our privacy policy and refer you to this privacy policy.

As data subject, you are entitled to various rights under the GDPR, which arise in particular from Articles 15 to 18 and 21 of the GDPR:

Right to Object: You have the right, on grounds arising from your particular situation, to object at any time to the processing of your personal data which is based on point (e) or (f) of Article 6(1) GDPR , including profiling based on those provisions.

Where personal data are processed for direct marketing purposes, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such marketing, which includes profiling to the extent that it is related to such direct marketing.

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You also have the right to object to the processing of personal data concerning you for scientific or historical research purposes or for statistical purposes pursuant to Article 89 (1) GDPR on grounds arising from your particular situation.

Right of withdrawal for consents: You have the right to revoke consents at any time.

Right of access: You have the right to request confirmation as to whether the data in question will be processed and to be informed of this data and to receive further information and a copy of the data in accordance with the provisions of the law.

Right to rectification: You have the right, in accordance with the law, to request the completion of the data concerning you or the rectification of the incorrect data concerning you.

Right to Erasure and Right to Restriction of Processing: In accordance with the statutory provisions, you have the right to demand that the relevant data be erased immediately or, alternatively, to demand that the processing of the data be restricted in accordance with the statutory provisions.

Right to data portability: You have the right to receive data concerning you which you have provided to us in a structured, common and machine-readable format in accordance with the legal requirements, or to request its transmission to another controller.

Complaint to the supervisory authority: You also have the right, under the conditions laid down by law, to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.